Excel Project 3 – MS Excel (Summer 2019) Use the project description HERE to complete this activity. For a review of the complete rubric used in grading this exercise, click on the Assignments tab, then on the title Excel Project #3. Click on Show Rubrics if the rubric is not already displayed. Summary Create a Microsoft Excel file with four worksheets that provides extensive use of Excel capabilities for charting. The charts will be copied into a Microsoft PowerPoint file and the student will develop appropriate findings and recommendations based on analysis of the data. A large rental car company has two metropolitan locations, one at the airport and another centrally located in downtown. It has been operating since 2015 and each location summarizes its car rental revenue quarterly. Both locations rent four classes of cars: economy, premium, hybrid, SUV. Rental revenue is maintained separately for the four classes of rental vehicles. The data for this case resides in the file summer2019rentalcars.txt and can be downloaded by clicking on the Assignments tab, then on the data tile name. It is a text file (with the file type .txt). Do not create your own data, you must use the data provided and only the data provided. Default Formatting. All labels, text, and numbers will be Arial 10, There will be $ and comma and decimal point variations for numeric data, but Arial 10 will be the default font and font size. Step Requirement 1 Open Excel and save a blank workbook with the following name: a. “Student’s Last First Initial Excel Project 3” Example: Smith Jane P Excel Project 3 b. Set Page Layout Orientation to Landscape 2 Change the name of the worksheet to Analysis by. In the Analysis by worksheet: 3 Comments Use Print Preview to review how the first worksheet would print. Format for text in column A: a. Beginning in Row 1, enter the four labels in column A (one label per row) in the following order: • Name:, Class/Section:, Project:, Date Due: • b. Place a blank row between each label. Please note the colon • : after each label. c. Align the labels to the right side in the cells Arial 10 point Normal font Right-align all four labels in the cells It may be necessary to adjust the column width so the four labels are clearly visible within Column C (not extending into Column D). 4 In the Analysis by worksheet with all entries in column C: a. Enter the appropriate values for your Name, Class and Section, Project, Date Due across from the appropriate label in column A. b. Use the formatting in the Comments column (to the right). It may be necessary to adjust the column width so the four labels are clearly visible within Column C (not extending into Column D). Format for text in column C: • • • Arial 10 point Bold Left-align all four values in the cells Step 5 6 Requirement Comments a. Create four new worksheets: Data, Slide 2, Slide 3, Filter Analysis. Upon completion, there must be the Analysis by worksheet as well as the four newly created worksheets. b. Delete any other worksheets. After clicking on the blank cell A1 (to select it) in the Data worksheet, import the text file summer2019rentalcars.txt into the Data worksheet. The data should begin in Column A, Row 1. Format for all data (field names, data text, and data numbers) It will be necessary to change Revenue data to Currency format ($ and comma (thousands separators) with NO decimal points, and to change NumCars data to number format, with NO decimal points, but with the comma (thousands separator). Note: in the Currency format there is NO space between the $ and the first numeric character that follows the $. • • Though the intent is to import the text file into the Data worksheet, sometimes when text data is imported into a worksheet, a new worksheet is created. If this happens, delete the blank Data worksheet. Then change the name of the new worksheet with the imported data as “Data”. Make sure worksheets are n the correct order per Item 5. 7 In the Data worksheet: a. Create an Excel table with the recently imported data. b. Pick a style with the styles group to format the table (choose a style that shows banded rows, i.e., rows that alternate between 2 colors). c. The style must highlight the field names in the first row. These are your table headers. d. Ensure NO blank cells are part of the specified data range. e. Ensure that Header Row and Banded Rows are selected in the Table Style Options Group Box. Do NOT check the Total Row. 8 In the Data worksheet, a. Sort the entire table by Year (Ascending). b. Delete rows that contain 2016 data as well as 2017 data. Erasing or deleting only the data DOES NOT remove the rows from the Excel table. The resulting table must consist of Row 1 labels followed by 32 rows of 2015 data, with NO empty cells or rows within the table. 9 In the Data worksheet: a. Select the entire table (data and headers) using a mouse. b. Copy the table to the Slide 2, Slide 3, and Filter Analysis worksheets. For the Filter Analysis worksheet use Paste | Values so that the values are copied but not the formatting of the Excel table. c. The upper left-hand corner of the header/data must be in cell A1 on Slide 2 and Slide 3 d. Format specifications from Data worksheet are required for these three worksheets. Adjust columns widths if necessary to ensure all data and field Arial 10 point. Normal font The field names must be in the top row of the worksheet with the data directly under it in rows. This action may not be necessary as this is part of the Excel table creation process. The data must begin in Column A.. Some adjustment may be necessary to column widths to ensure all field names and all data are readable (not truncated or obscured). Step Requirement Comments In the Slide 2 worksheet, based solely on the 2015 data: a. Create a Pivot Table that displays the total number of car rentals for each car class in rows and the total number of car rentals for each of the four quarters in columns for 2015. A grand total for the total number of rentals (NumCar) must also be displayed. The column labels must be the the four quarters and the row labels must be the four car classes. Format (for both pivot tables): names are readable. b. Place the pivot table beginning in row 1 two columns to the right of the data. Ensure that the formatting is as listed in the Comments column. 10 • • • • • c. Create a Pivot Table that displays the total number of car rentals for each location in two rows and the total number of car rentals for each of the four quarters in columns for 2015. A grand total for the total number of rentals must also be displayed. The column labels must be the four quarters and the row labels must be the two locations. Place this pivot table two rows below the upper pivot table and left aligned with the upper pivot table. Ensure that the formatting is as listed in the Comments column. Number format with comma separators (for thousands) No decimal places Arial 10 point Normal Right-align the Q1 through Q4 as well as Grand Total column header labels to the right of the four quarter labels in both pivot tables After the both pivot tables are created and appropriately formatted, adjust the column widths as necessary to preclude data and title and label truncation. Some of the columns will appear disproportionally large in the Excel table to preclude data and title truncation in the two pivot tables. In the Slide 2 worksheet, based solely on the 2015 data: a. Using the pivot table created in Step 10 a, create a bar or column chart that displays the number of car rentals by car class for the four 2015 quarters. Both car types and quarters must be clearly visible. b. Add a title that reflects the information presented by the chart. 11 c. Position the top of the chart two rows below the lower pivot table and left-aligned. Use this same type of bar or column chart for the remaining three charts to be created. d. Using the pivot table created in 10 c, create a bar or column chart that displays the number of car rentals by location for the four 2015 quarters. Both locations and quarters must be clearly visible. e. Add a title that reflects the information presented by the chart. f. Left-align this chart with the left side of the first chart and below it. The same type of bar or column chart must be used throughout this project. 12 In the Slide 3 worksheet, based solely on the 2015 data: a. Create a Pivot Table that displays the total revenue for each car class in rows and the total revenue for each of the four quarters in columns for 2015. A grand total for the total revenue must also be displayed. The column labels must be the four quarters The charts must allow a viewer to determine approximate number or car rental by car class (first chart) and number of car rentals by location (second chart) The top chart must have no more than sixteen bars or columns. The bottom chart must have no more than eight bars or columns. ALL FOUR (Slide 2 as well as Slide 3) charts must have the same “format.” Format (for both pivot tables): • Currency ($) with comma separators (for thousands) and Step Requirement and the row labels must be the four car classes. b. Place the pivot table in the first row and two columns to the right of the data. Comments • c. Create a Pivot Table that must display the total revenue for each • quarter in columns and for each of the two locations in rows for 2015. A grand total for the total revenue must also be • displayed. The column labels must be the four quarters and the row labels must be the two locations. d. Place this pivot table two rows below the pivot (step 12a) table beginning at the left border of column A. no space between the $ and the first number No decimal places Arial 10 point Normal Right-align the Q1 through Q4 and Grand Total column labels that follow the four Quarter labels in both pivot tables After the both pivot tables are created and appropriately formatted, adjust the column widths as necessary to preclude data and title and label truncation. Some of the columns will appear disproportionally large in the Excel table to preclude data and title truncation in the two pivot tables. In the Slide 3 worksheet, based solely on the 2015 data: a. Using the pivot table created in Step 12 a, create a bar or column chart that displays the revenue from car rentals by car class for the four 2015 quarters. Ensure both car types and quarters are clearly visible. b. Add a title that reflects the information presented by the chart. c. Position the top of the chart two rows below and left-aligned with the bottom pivot table. The same type of bar chart must be used throughout this project. 13 d. Using the pivot table created in Step 12 c, create a bar or column chart that displays the revenue from car rentals by location for the four 2015 quarters. Ensure both locations and quarters are clearly visible. e. Add a title that reflects the information presented by the chart. f. Left-align this chart with the left side of the first chart and below it. The same type of bar chart must be used throughout this project. 14 15 In the Filter Analysis worksheet, if necessary, remove all formatting from the Excel Table so that it is one row of labels in Row 1 followed by 32 rows of of 2015 rental car data. Turn on filtering for all 33 rows. In the Filter Analysis worksheet: a. Select Economy ONLY and Quarter 1 ONLY in their respective columns. b. In row 34, the next blank row after the data, in the revenue and number of cars columns, calculate the sum of that column by adding the addresses of the cells resulting from the filter action (should be two values for Rvenue and two values for NumCars). c. Format the two values to match the data above in the particular respective column. The charts must allow a viewer to determine approximate number or car rental by car class (first chart) and number of car rentals by location (second chart) The top chart must have no more than sixteen bars or columns. The bottom chart must have no more than eight bars or columns. ALL FOUR (Slide 2 as well as Slide 3) charts must have the same “format.” The two values should match the values from the previously created pivot tables. Step 16 Requirement a. Open a new, blank Power Point presentation file. b. Save the Presentation using the following name: “Student’s Last First Initial Presentation” Example: Smith Jane P Presentation Slides are NOT Microsoft Word documents viewed horizontally. Be brief. Full sentences should not be used on the slide. Bullet points only. Blank space in a slide enhances the viewer experience and contributes to readability. (Speaker notes should be complete sentences.) 17 18 19 20 Comments Slide 1: a. Select an appropriate Design to maintain a consistent look and feel for all slides in the presentation. Blank slides with text are not acceptable. b. This is your Title Slide. c. Select an appropriate title and subtitle layout that clearly conveys the purpose of your presentation. d. Name, Class/Section, and Date Due must be displayed. Slide 2: a. Title this slide "Number of Cars Rented in 2015" b. Add two charts created in the Slide 2 worksheet of the Excel file c. The charts must be the same type and equal size and be symmetrically placed on the slide. d. A bullet or two of explanation of the charts may be included, but is not required if charts are self-explanatory. e. Use the speaker notes feature to help you discuss the bullet points and the charts (four complete sentences minimum). Slide 3: a. Title this slide "Car Rental Revenue in 2015" b. Add two charts, created in the Slide 3 worksheet of the Excel file. c. The charts must be the same type and equal size and be symmetrically placed on the slide. d. A bullet or two explanation of the charts may be included, but is not required if charts are self-explanatory. e. Use the speaker notes feature to help you discuss the bullet points and the charts (four complete sentences minimum). Slide 4: a. Title this slide "And in Conclusion….." b. Write and add two major bullets, one for findings and one for recommendations. c. There must be a minimum of one finding based on slide 2 and one finding based on slide 3. Findings are facts that can be deduced by analyzing the charts. What happened? Trends? Observations? d. There must be a minimum of one recommendation based on slide 2 and one recommendation based on slide 3. Recommendations are strategies or suggestions to improve or enhance the business based on the findings above. e. Use the speaker notes feature to help you discuss the No speaker notes required. Remember, the title on your slide must convey what the presentation is about. Your Name, Class/Section, and Date Due can be used in the subtitle area. Ensure that there are no grammar or spelling errors on your chart and in your speaker notes. Ensure that there are no grammar or spelling errors on your chart and in your speaker notes. Ensure that there are no grammar or spelling errors on your chart and in your speaker notes. Step 21 22 Requirement findings and recommendations (four complete sentences minimum). Add a relevant graphic that enhances the recommendations and conclusions on slide 4. If a photo is used, be sure to cite the source. The source citation must be no larger than Font size of 6, so it does not distract from the content of the slide. Create a footer for your name and automated Slide Numbers that appears on all slides except the Title SlideThe page number must be on the right side of the slides IF the theme selected allows. Otherwise let the theme determine the position of the page number Ensure that your name does appear on every slide in the footer, but the page numbers start on slide #2. This will involve slightly different steps to accomplish both 23 Apply a transition scheme to all slides. 24 Apply an animation on at least one slide. The animation may be applied to text or a graphic. Comments Depending upon the theme you have chosen, the page number or your name may not appear in the lower portion of the slide. That is ok, as long as both appear somewhere on the slides. One transition scheme may be used OR different schemes for different slides Be sure you submit BOTH the Excel file and the PowerPoint file in the appropriate Assignment folder (Excel Project #3). Year 2017 2017 2015 2016 2016 2015 2016 2016 2016 2015 2015 2015 2016 2017 2017 2015 2015 2016 2015 2017 2016 2017 2015 2017 2017 2016 2016 2016 2017 2015 2016 2016 2016 2015 2015 2016 2015 2015 2016 2015 2015 2016 2016 2015 2016 2017 2016 2015 2016 2016 2015 2015 2016 2016 2016 2015 2016 2015 Quarter Location CarClass Revenue Q1 Downtown Economy 955340 5992 Q1 Airport Economy 1023868 5680 Q3 Downtown Economy 786907 5313 Q4 Airport Economy 937999 5156 Q1 Downtown Economy 734280 4839 Q3 Airport Economy 717241 4688 Q4 Downtown Economy 719879 4569 Q3 Downtown Economy 695970 4491 Q2 Downtown Economy 655116 4260 Q4 Airport SUV 631293 4078 Q4 Airport Economy 625827 4075 Q4 Downtown SUV 609073 4062 Q3 Airport SUV 672559 4061 Q1 Airport SUV 694337 3968 Q2 Airport SUV 706080 3963 Q4 Airport Hybrid 648294 3943 Q4 Downtown Hybrid 609455 3914 Q3 Airport Hybrid 673030 3896 Q4 Airport Premium 648717 3862 Q1 Airport Hybrid 693613 3858 Q3 Airport Premium 672695 3853 Q2 Airport Hybrid 705958 3827 Q4 Downtown Premium 609781 3826 Q2 Airport Premium 706252 3773 Q1 Airport Premium 694130 3769 Q2 Airport SUV 612423 3756 Q2 Airport Hybrid 612038 3626 Q1 Airport SUV 578060 3600 Q2 Downtown Economy 587507 3580 Q3 Downtown SUV 528259 3580 Q2 Airport Premium 612737 3535 Q3 Airport Economy 606904 3534 Q1 Airport Hybrid 578032 3495 Q4 Downtown Economy 519897 3439 Q3 Downtown Hybrid 528028 3426 Q1 Airport Premium 578281 3401 Q3 Downtown Premium 527862 3365 Q2 Airport Economy 491053 3323 Q1 Airport Economy 509983 3282 Q2 Downtown SUV 476686 3264 Q1 Airport Economy 459373 3247 Q2 Downtown SUV 511389 3239 Q4 Airport SUV 552365 3220 Q3 Airport SUV 493341 3190 Q3 Downtown SUV 506157 3186 Q2 Airport Economy 608327 3166 Q2 Downtown Hybrid 511499 3162 Q2 Downtown Hybrid 476875 3125 Q4 Airport Hybrid 552888 3107 Q2 Downtown Premium 511239 3093 Q2 Downtown Premium 476477 3087 Q3 Airport Hybrid 494215 3082 Q4 Airport Premium 552173 3075 Q3 Downtown Hybrid 505438 3058 Q3 Downtown Premium 505355 3001 Q3 Airport Premium 493845 2999 Q1 Downtown SUV 433969 2800 Q2 Downtown Economy 387772 2744 NumCars 2016 2015 2016 2017 2016 2016 2017 2016 2017 2015 2015 2015 2015 2015 2015 2016 2015 2015 2017 2015 2017 2017 Q1 Q1 Q4 Q1 Q1 Q4 Q1 Q4 Q1 Q1 Q1 Q1 Q1 Q1 Q1 Q2 Q2 Q2 Q2 Q2 Q2 Q2 Downtown Downtown Downtown Downtown Downtown Downtown Downtown Downtown Downtown Downtown Airport Downtown Airport Downtown Airport Airport Airport Airport Downtown Airport Downtown Downtown Hybrid 434387 Economy 366539 SUV 440417 2711 SUV 441608 2699 Premium 434087 Hybrid 440531 Hybrid 442145 Premium 441165 Premium 442215 SUV 362575 2521 SUV 367887 2497 Hybrid 362479 Hybrid 367637 Premium 362201 Premium 367216 Economy 376314 SUV 309815 2049 Hybrid 310231 SUV 337049 1980 Premium 309858 Hybrid 336498 Premium 337130 2731 2714 2666 2626 2573 2570 2558 2432 2413 2395 2349 2172 2006 1958 1936 1901
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